Guides

• Book a meeting room

  Book a meeting room When you need a room for a meeting, presentation, or client call, you can search for one that fits your schedule and group size. Book a meeting room Navigate to Bookings from the app menu. Click Book a Space. Select Meeting Rooms from the list of categories. Pick the date for your meeting. Set the start and end time for your meeting (for example, 14:00 to 15:30). Click Check Availability to see which rooms areFew readers

• Check in to your booking

  Check in to your booking Some desks, rooms, and parking spaces require you to check in when you arrive. Checking in confirms you are using the space and stops it from being automatically released to someone else. Before you start Check-in is only available on the day of your booking, within the check-in window. You will not see the check-in option before that window opens. Not all bookings require check-in -- if your site does not use it, your booking will be confirmed automaticallyFew readers

• Manage booking policies

  Manage booking policies As a site administrator, you control the rules that govern how people book desks, rooms, and parking spaces at your site. These policies determine how far in advance people can book, whether check-in is required, and what happens when someone does not show up. Before you start You need site administrator permissions to change booking policies. Policy changes only affect future bookings. Existing bookings are honoured. Configure a booking policy NaviFew readers

• Cancel or modify a booking

  Cancel or modify a booking Plans change. You can cancel a booking at any time, or adjust the duration of a booking that is already in progress. Cancel a booking Navigate to Bookings from the sidebar. Find the booking you want to cancel and tap it to open the detail. Tap Cancel Booking. Confirm the cancellation in the dialog that appears. The booking is cancelled immediately and the space becomes available for others. Extend a booking If your meeFew readers

• Review and manage site bookings

  Review and manage site bookings As a site administrator, you can see every booking across your site -- not just your own. This gives you a complete picture of how desks, rooms, and parking spaces are being used across all organisations at your site. View all site bookings Navigate to Bookings from the main top bar. Switch to Site Bookings using the scope toggle. (By default, you see My Bookings -- your personal bookings.) Browse all bookings for today acFew readers

• Book a desk

  Book a desk Need a desk for your next day in the office? You can browse available desks at your site and reserve one in just a few steps. Book a desk Navigate to Bookings from the sidebar. Click Book a Space. Select Desks from the list of categories. Pick the date you need. Desks default to an all-day booking. Click Check Availability to see which desks are free. Pick a desk from the list. If your building has a floor plan, you cFew readers

• No-shows and automatic release

  No-shows and automatic release If your site requires check-in for bookings, there is a window of time after your booking starts during which you need to confirm you have arrived. If you do not check in within that window, the system treats it as a no-show and releases the space so someone else can use it. How it works Your booking time begins and the check-in window opens. If you do not tap Check In within the allowed time (set by your site administrator), the booking is aFew readers

• Make a walk-up booking

  Make a walk-up booking Arrived at the office without a booking? No problem. If spaces are available, you can book one on the spot and check in straight away. Make a walk-up booking Navigate to Bookings from the menu on your app. Click Book a Space. Select the type of space you need -- for example, Desks. Select today's date. The date should default to today. Click Check Availability to see what is free right now. Pick an availableFew readers